Recommended Supporting Documents

• Third-party payroll service provider reports documenting the amount of cash compensation paid to employees and taxes reported, if included. Please provide tax information detailed below, if not included in third-party payroll service provider reports.
  Or
  
• Bank account statements and payroll tax forms (e.g. form 941) and state quarterly wage reporting and unemployment insurance tax filings reported, or that will be reported, to the relevant state.

Note: If providing self-prepared payroll report or schedule, please provide a consolidated payroll register with summary figures from all paycheck dates in the covered period. Reports must include company totals and clearly list employer-paid state and local taxes.

Account statements, payment receipts or cancelled checks documenting the amount of any employer contributions to employee health insurance and retirement plans included in the forgiveness amount, unless details are included in the third-party payroll service report (if applicable).

FTE report showing average number of FTE employees per week during one of these periods:

• February 15, 2019 to June 30, 2019; or
• January 1, 2020 to February 29, 2020; or
• For a seasonal employer, one of the periods above or any consecutive 12-week period May 1, 2019 to September 15, 2019

Documents may include payroll reports, or payroll tax forms (e.g. form 941) and state quarterly wage reporting and unemployment insurance tax filings reported, or that will be reported, to the relevant state.

If using Form 3508EZ and you meet the conditions related to reduction of salaries, number of employees and hours, you will need to document the average number of FTE employees on payroll employed on January 1, 2020 and at the end of the covered period.

You only need to provide an FTE report if you selected the first eligibility condition, related to reduction of salaries, number of employees and hours. The report needs to include the average number of FTE employees on payroll employed on January 1, 2020 and at the end of the covered period.

Payroll documents detailing cash compensation paid to owner-employee(s) during the covered or alternative covered period selected, up to the maximum eligible amount stated previously.

Make sure the payroll report indicates clearly any owner-employees on the payroll report.

• Lender account statements, from February 2020 and the months of the covered period through one month after the end of the covered period, verifying interest amounts and eligible payments.
  And
  
• Copy of lender amortization schedule and receipts, or cancelled checks verifying eligible payments from the covered period.

• Lessor account statements, from February 2020 and from the covered period through one month after the end of the covered period, verifying eligible payments.
  And
  
• Copy of current lease agreement and receipts or cancelled checks verifying eligible payments from the covered period.

• Account statements or a summary page as long as it contains account owner and address, date of service and amount paid.
  And
  
• Invoices from February 2020 and invoices paid during the covered period and receipts and cancelled checks.

Includes payment for any software or cloud computing service that facilitates business operations, product or service delivery, human resources, or accounting, among other things.

• Copy of invoices, orders, or purchase orders paid during the Covered Period and receipts, cancelled checks, or account statements verifying those eligible payments.

Cost related to property damage and vandalism or looting due to public disturbances that occurred during 2020 that was not covered by insurance.

• Copy of invoices, orders, or purchase orders paid during the Covered Period and receipts, cancelled checks, or account statements verifying those eligible payments, and documentation that the costs were related to activity that occurred during 2020 and such costs were not covered by insurance or other compensation.
  

Expenditure to a supplier of goods for the supply of goods that are essential to operations when the expenditure is made and relates to a contract, order, or purchase order in effect prior to taking out the loan. With respect to perishable goods, the contract, order, or purchase order must be in effect at any time during the covered period.

• Copy of contracts, orders, or purchase orders in effect at any time before the Covered Period (except for perishable goods).

And

• Copy of invoices, orders, or purchase orders paid during the Covered Period and receipts, cancelled checks, or account statements verifying those eligible payments.

Operating or capital expenditure to facilitate the adaptation of business activities to comply with requirements or guidance issued by federal, state, or local authorities in relation to COVID-19, including personal protective equipment.

• Copy of invoices, orders, or purchase orders paid during the Covered Period and receipts, cancelled checks, or account statements verifying those eligible payments, and documentation that the expenditures were used by you to comply with applicable COVID-19 guidance during the Covered Period.

If you selected Annual 2019 and Annual 2020 as your comparison Time Periods to show 25% gross receipts reduction:

• Annual IRS income tax filings. 

If you have not yet filed a tax return for 2020, you must fill out the return forms, compute the relevant gross receipts value and sign and date the return, attesting that the values that enter into the gross receipts computation are the same values that will be filed on the entity’s tax return.

If you chose quarterly as your Time Periods to show 25% gross receipts reduction:

• Quarterly financial statements from the relevant quarters or quarterly or monthly bank statements for the entity showing deposits from the relevant quarters 

If the financial statements are not audited, you must sign and date the first page of the financial statement and initial all other pages, attesting to their accuracy. If the financial statements do not specifically identify gross receipts as a line item(s), you must annotate which line item(s) constitute gross receipts.

If it is not clear, you must annotate which deposits listed on the bank statement constitute gross receipts (e.g., payments for purchases of goods and services) and which do not (e.g., capital infusions).